Your information.
Handled with care.
Notice version 2026-11-07
Who handles your information?
Inclusive Culture LLC is responsible for personal information collected through this website’s application, inquiry, and privacy-request forms. Contact the business about privacy using the request form below or the contact form. You do not need to create an account or pay to make a privacy request.
What we collect and why
For a job application, we collect your name, email, phone number, city/state, résumé, contact preference, time zone, availability, and answers to any role-specific questions. Cover letters, LinkedIn, portfolio, and other website links are optional. We use this information to review your application for that role, communicate with you, coordinate recruiting, and maintain appropriate records.
For general inquiries, we collect your name, email, and any optional information you choose to provide so we can respond. For privacy requests, we collect the identifying and contact information needed to locate records, verify the request, respond, and document its resolution.
Please do not include Social Security numbers, government ID documents, banking details, medical records, or other sensitive information in these forms. If you need an accommodation or assistance applying, use the contact form without sharing detailed medical information.
Legal bases and your choices
Where GDPR or UK GDPR applies, the relevant basis depends on the activity. Recruiting review and business communications generally serve legitimate interests in considering applicants, providing recruiting support, answering requests, and securing the service, subject to the required assessment of your rights. Steps taken at your request before a contract may apply where relevant; required recordkeeping relies on legal obligations. Optional uses that require consent must be explained and agreed separately.
The acknowledgment on the application or inquiry form records that you have read this notice. It is not permission for unrelated marketing, unrestricted résumé distribution, or indefinite retention in a talent pool. We do not add you to a marketing list through these forms. You can decline to provide optional details.
Who can see it?
Applications, uploaded documents, inquiries, and privacy requests are not public. The business owner accesses them through a restricted management area. The site uses ChatGPT Sites and its hosting/storage infrastructure to operate and store submissions. Service providers may process information to run, secure, and support the service. If email notifications are enabled, Resend processes an owner alert containing the submission reference and a private inbox link; the alert does not include inquiry notes, applicant contact details, or uploaded documents.
If a role involves an employer, recruiting marketplace, or partner agency, we explain the applicable submission process and confirm the relevant permission before onward submission. Their own privacy terms may also apply. When a job links to an external ATS, such as Loxo or Dover, your application is submitted to that system and is not automatically copied into this website’s inbox.
Retention and archived jobs
We determine how long candidate and inquiry records are needed by the recruitment or communication purpose, the date of the last relevant action, applicable employment-recordkeeping requirements, contractual obligations, and any complaint or legal hold. Records that are no longer needed and are not subject to a retention obligation should be deleted or anonymized. You can request a review or deletion using the form below.
Archiving or closing a job keeps the job description available for reuse. It does not automatically delete candidate records, authorize their use for unrelated roles, or restart a retention period. There is no automatic deletion schedule configured on this website. Retention decisions must account for the applicable jurisdiction and legal obligations.
Your rights and requests
Depending on the law that applies, you may request access or a copy, correction, deletion, restriction, portability, or object to certain uses of your information. You may withdraw consent where a separate activity relies on it. We may need to verify your identity before disclosing or changing records. Some requests may be limited by required record retention or other legal grounds; if so, the response should explain the reason.
Where GDPR applies, requests are generally due a response within one month, subject to lawful extensions and notice. You may complain to the relevant data-protection authority. UK residents may contact the Information Commissioner’s Office; EU/EEA residents may contact their local supervisory authority.
Security, international processing, and website services
The site uses HTTPS, owner-restricted access, upload size/type checks, and private document downloads. No internet service is risk-free. Information may be processed in the United States or other locations used by service providers. Any applicable international-transfer safeguards, provider agreements, and country-specific obligations must be addressed for the recruiting activities undertaken; contact us if you need details before submitting.
This website does not automatically rank, reject, or hire candidates. Screening answers are provided for human review. The site does not add advertising pixels or marketing subscriptions. Its hosting platform may process technical data and usage metrics; web fonts are loaded from Google Fonts, which may receive technical request information. External sites and device sharing/email apps use their own privacy practices.